Equipments we use - 1 (Hardware)

In this serial topic, we explain about the equipments which enable/enhance transcription work. Today, we cover hardware (and software in the next post).

The transcription process involves

Cripton editors' room

1.  Recording of the audio/Video.
2.  Transfer of audio/video recording.
3.  Processing the audio/video format.
4.  Transcribing to a text document.
5.  Proof reading, editing, and finalizing the transcribed document.
6.  Delivering the finalized document to the client on the stipulated deadline.

This article will run you through the hardware required in each aspect of the process.

1.  Personal Computer/Laptop
It is very important to invest in a higher configuration PC/laptop.  Having a higher configuration means your PC must have a good processor (Intel or AMD).  Now, the latest processors have faster and efficient processing ability.  Having a higher Random Access Memory (RAM) helps in faster processing (opening and closing documents, saving, copy-pasting large data around).  The computer should also have sufficient storage space.  Since general transcription involves large audio/video data files, you should have sufficient storage space to handle and store data on a daily basis.  Hard drives with large storage capacity are available easily.  In terms of portability, a laptop is a good investment.  To type comfortably on a laptop, you can also attach a separate USB keyboard or mouse.

2.  Internet Connection
Having a good internet connection is a must.  Investing in a good internet connection will decrease your download and upload time, hence you will be able to accept and deliver data faster.  You should also have a backup internet connection in case one goes down.

Foot pedal

3.  Foot Pedal
A foot pedal helps you to playback audio (play, forward, rewind) simultaneously as you are transcribing.  Foot pedals are mainly of two kinds depending on your PC configuration; older ones come with a serial port (game port) and latest ones with a USB port.  This is however optional, as many transcribers use hot-keys on their computers for playback.  Having a foot pedal is an optional requirement if you have a good typing speed.

Speakers on both sides of PC monitor

4.  Headphones and speakers

This, I must say, is the crux of your whole setup.  Invest in good quality headphones.  When buying a headphone, check for voice clarity and comfort, as both go a long way.  Sound amplification has been a major concern amongst transcribers.  In general transcription, our audios can be of varying quality.  This is where amplifier speakers (with 3.5 mm port) come into the picture.  All transcribers must invest in these amplifier speakers, as you can increase or decrease the volume of your audios with just a twist of a button.  One can only realize the importance of these speakers when the volume of the audio is really low, and you can get instantaneous amplification in sound.

All in all, investing in a good computer setup and having the right accessories will go a long way to help you transcribe audios/videos faster and efficiently.